Are you an intern who has decided to resign? We understand that it can be a tough decision, but we’re here to make the process a little easier for you. Introducing the Internship Resignation Letter Template – a simple yet effective way to bid goodbye to your internship in a professional manner.
At some point in our lives, we are faced with decisions that may shift the course of our future. And if resigning from your internship is one of them, we’ve got you covered. Our template provides you with examples of resignation letters that you can edit and customize to fit your specific situation.
Don’t let the fear of resignation hold you back from pursuing your goals. With our Internship Resignation Letter Template, you can rest assured that your exit will be handled professionally. So go ahead and take that leap of faith – your future self will thank you for it.
The Best Structure for Internship Resignation Letter Template
If for some reason you decide to resign from your internship, it is always important to do it professionally. One of the ways to do that is to send a resignation letter. Here is the best structure for an internship resignation letter template:
Greeting
Begin your internship resignation letter by addressing the person you are writing to politely. It can be your supervisor, manager or the HR department.
Opening paragraph
The first paragraph should include a clear statement that you are resigning. Also, state the date when your resignation is effective.
Reason for resignation
You don’t necessarily need to explain the reasons for your resignation, but it can help to do so. If you decide to include the reason(s), be honest and sincere but concise.
Thank your employer
In the next paragraph, express your gratitude for the opportunity to intern at the company. Mention how the experience has positively impacted your skills and career development.
Closing paragraph
End the letter with a positive statement. You can offer to help with the transition process or to tie up any loose ends, if necessary.
Closing remarks
Finish the letter with a formal closing, like “Sincerely,” followed by your signature, your name, and your contact information.
In summary, an internship resignation letter should contain a polite greeting, statement of resignation, possible explanation for the resignation, gratitude for the opportunity, offer to help with the transition, formal closing, signature, name and contact information. Following this structure will ensure that your resignation letter is professional and respectful. Good luck with your future endeavors!
7 Samples of Internship Resignation Letter Template for Different Reasons
Sample 1: Resignation Letter Template for Personal Reasons
Dear [Supervisor Name],
I hope this letter finds you well. I am writing to inform you that I have decided to resign from my internship at [Company Name]. The decision to resign has not come easy, but is necessary due to personal reasons which require my immediate attention.
Working at [Company Name] has been an amazing experience, and I have learned a tremendous amount from the team. I appreciate the opportunities provided to me during my time here, and will carry the knowledge and skills gained with me throughout my career.
Please let me know how I can assist during the transition process, and if there are any further steps required to finalize my departure from the company.
Thank you for your understanding during this time.
Sincerely,
[Your Name]
Sample 2: Resignation Letter Template for Career Growth
Dear [Supervisor Name],
I hope this letter finds you well. It is with a heavy heart that I am writing to inform you of my resignation from my internship at [Company Name]. This was a difficult decision, but after careful consideration, I have decided to pursue a new opportunity which aligns with my long-term career goals.
I would like to express my sincere appreciation for the opportunity to intern at [Company Name]. I have gained invaluable experience during my time here, and I am extremely grateful for the knowledge and skills I have acquired. I will always cherish the relationships I have built with my colleagues and mentors, and I am confident that the lessons I learned will serve me well in the future.
Please let me know how I can assist in the transition process, and if there are any further steps required to finalize my departure from the company.
Thank you for your understanding during this time.
Sincerely,
[Your Name]
Sample 3: Resignation Letter Template for Health Reasons
Dear [Supervisor Name],
I hope this letter finds you well. I am writing to inform you that, due to unexpected health issues, it is necessary for me to resign from my internship at [Company Name]. This was not an easy decision, but my current health situation requires my immediate attention.
Working at [Company Name] has been a rewarding experience, and I am grateful for the opportunity to learn from and work with the team. I have gained a great deal of knowledge and experience during my time at the company, and I will cherish those memories throughout my career.
Please let me know how I can assist in the transition process, and if there are any further steps required to finalize my departure from the company.
Thank you for your understanding during this time.
Sincerely,
[Your Name]
Sample 4: Resignation Letter Template for Financial Reasons
Dear [Supervisor Name],
I hope this letter finds you well. It is with a heavy heart that I am writing to resign from my internship at [Company Name]. Despite my love for the work I have been doing, I have realized that I am unable to continue working with the company due to financial constraints.
I want to express my sincere gratitude for the opportunities that [Company Name] has provided me. During my time here, I have learned so much from all my colleagues, and I will always be appreciative of that. I am confident that the experience and knowledge that I have gained while working here will prove to be valuable to me in the future.
Please let me know how I can assist in the process of transitioning out of the company and if there are any further steps that I need to take.
Thank you for your understanding during this difficult time.
Sincerely,
[Your Name]
Sample 5: Resignation Letter Template for Personal Growth
Dear [Supervisor Name],
I hope this letter finds you well. After much consideration, I have decided to resign from my internship at [Company Name] to allow for personal growth and development. I appreciate the opportunity provided to me during my time at the company, but I feel that it is now time for me to move onto new challenges and experiences.
It has been an incredible experience interning with [Company Name], and I am grateful for the knowledge and skills I have gained. I appreciate the guidance and support provided by my colleagues and mentors, and I will always cherish the memories and experiences gained here.
Please let me know how I can assist in the transition process, and if there are any further steps required to finalize my departure from the company.
Thank you for your understanding during this time.
Sincerely,
[Your Name]
Sample 6: Resignation Letter Template for Relocation
Dear [Supervisor Name],
I hope this letter finds you well. It is with a heavy heart that I write to inform you of my decision to resign from my internship at [Company Name]. I am relocating to a different city for personal reasons, and, unfortunately, I will not be able to continue my internship with the company.
Working with [Company Name] has been an exceptional experience, and I have enjoyed every moment of it. I appreciate the opportunities provided, and I will cherish the knowledge and skills I have gained during my time here.
Please let me know how I can assist during the transition process, and if there are any further steps required to finalize my departure from the company.
Thank you for your understanding during this time.
Sincerely,
[Your Name]
Sample 7: Resignation Letter Template for Conflict of Interest
Dear [Supervisor Name],
I hope this letter finds you well. It is with great regret that I inform you of my decision to resign from my internship at [Company Name]. Unfortunately, I have recently discovered a conflict of interest that prevents me from continuing my work at the company.
I am grateful for the opportunity to work with the team at [Company Name] and for the professional and personal growth I have experienced during my time here. It has been an excellent experience working with everyone, and I appreciate all the guidance and support provided to me throughout my internship.
Please let me know how I can assist during the transition process, and if there are any further steps required to finalize my departure from the company.
Thank you for your understanding during this time.
Sincerely,
[Your Name]
Tips for Writing an Internship Resignation Letter
Internship programs provide a great opportunity for students to acquire hands-on experience in their field of study. However, sometimes circumstances may arise that require an intern to resign from their position. In such cases, it is essential to write a professional resignation letter that can maintain a positive relationship with the employer. Here are some tips that can help you write a well-written internship resignation letter:
- Be clear and concise: Start your letter by addressing the employer with respect and gratitude for the opportunity to work with them. Clearly state the reason for your resignation and mention the last working day. Keep your letter crisp, clear, and straightforward.
- Provide a reasonable notice period: The standard notice period for an internship is two weeks, but if there are unique circumstances, you can discuss it with your employer and provide ample notice. It can help your employer make necessary arrangements to ensure that your projects and assignments are appropriately handed over.
- Highlight the skills acquired: As an intern, you might have gained new skills and have learned a lot during your time with the organization. Highlight the skills and knowledge you have acquired, and express your appreciation for the organization’s role in your career development.
- Express gratitude: Always remember to thank your employer and teammates for their support, mentorship, and guidance during your tenure. A positive note expressing gratitude can leave a lasting impression and help you build a network of professional contacts.
- Proofread and edit: A resignation letter is a professional document, and it is essential to ensure that it is free from grammatical errors and typos. Take the time to proofread and edit your letter multiple times before submitting it to your employer.
Writing an internship resignation letter can be challenging, but following the tips mentioned above can help you create a well-written and professional letter. Remember, leaving on a positive note can help you build a professional network and maintain a good reputation in the industry.
FAQs related to Internship Resignation Letter Template
What is an internship resignation letter?
An internship resignation letter is a formal letter written by an intern to inform their supervisor/employer that they will be resigning from their position before the end date of their internship program.
Why is it important to write an internship resignation letter?
An internship resignation letter is an essential part of the professional process of exiting an internship. It not only allows the employer to make alternative arrangements but also ensures that the intern leaves on good terms with the employer.
What should be the content of the internship resignation letter?
The internship resignation letter should contain a clear and concise statement of the intern’s intention to resign, the date of the resignation, and the reason for the same. Additionally, it should also contain a message of gratitude towards the employer, coworkers, and the overall internship experience.
What is the best time to submit an internship resignation letter?
The best time to submit the internship resignation letter is at least two weeks before the planned resignation date. This gives the employer enough time to make alternative arrangements and ensure a smooth transition.
Is it necessary to provide a reason for the resignation in the internship resignation letter?
While it is not mandatory to provide a reason for resignation in the letter, doing so is considered a professional and courteous gesture. It also helps the employer understand why the intern is leaving and how they can improve the internship program for future interns.
Does the internship resignation letter have to be handwritten?
No, the internship resignation letter does not have to be handwritten. It can be typed and printed on a formal letterhead or sent as an email, depending on the company’s preferred mode of communication.
Can the intern reapply for an internship in the same company after resigning?
Yes, an intern can reapply for an internship in the same company after resigning. However, this will depend on the reason for the resignation, and the employer’s willingness to rehire the intern.
Have a Great Internship Experience!
We hope this article has provided you with valuable insights on crafting the perfect resignation letter for your internship. Remember that your resignation letter is a reflection of your professionalism and should be written with care. Keep in mind that this is just the beginning of your career journey, and every step is an opportunity to grow and learn. Thanks for reading, and make sure to check back for more useful tips and resources!