Message To A Resigning Colleague: How To Say Goodbye And Maintain Professional Relationships

Hey there,

It’s never easy when a colleague resigns from their job. Whether it’s because they’ve found another opportunity or they are moving on to a new chapter in their life, it can be tough to see them go. But, before they leave, it’s important to send them a message to let them know how much they’ve meant to the team and express your well wishes for the future.

If you’re not sure where to start, don’t worry. We’ve rounded up some examples that you can use and edit to fit your own personal voice and message. From heartfelt and sincere to funny and lighthearted, we’ve got you covered.

So, take a few minutes to write a thoughtful message to your resigning colleague and show them how much they’ve impacted the team. Who knows, maybe your kind words will stick with them on their next adventure and inspire them to pay it forward.

Cheers to new beginnings!

(Message To A Resigning Colleague)

The Best Structure for a Message to a Resigning Colleague

When a colleague resigns, it can be difficult to find the right words to say. You want to express your appreciation for their contributions and wish them well in their future endeavors, while also maintaining a professional tone. To help you structure your message, here are some tips that you can follow:

1. Start with a Positive Tone

It is important to begin your message on a positive note. This will help the recipient feel appreciated and valued, even though they are leaving the company. You can start by expressing gratitude for their contributions and highlighting their accomplishments during their time with the team. This will help to set a tone of graciousness and appreciation.

2. Acknowledge Their Decision

It is important to acknowledge the decision of your colleague to resign. You can express your sadness about their departure, but also keep it professional by wishing them well in their future endeavors. It is important to remember that the decision to resign is a personal one, and it is not your place to question it or make comments about it.

3. Offer Support

While your colleague may be leaving the company, it is important to offer your support in their future endeavors. You can offer to provide a reference, offer to keep in touch, or offer any other assistance that may be helpful. This will help to maintain a positive relationship with the colleague, even after they have left the company.

4. Keep it Professional

While it may be tempting to use this opportunity to share personal stories or make inside jokes, it is important to keep your message professional. Remember that this message is likely to be shared with others in the company, so you want to make sure that it reflects positively on you and your team.

In conclusion, when writing a message to a resigning colleague, it is important to start with a positive tone, acknowledge their decision, offer support, and keep it professional. By following these tips, you can ensure that your message is well-received and reflects positively on you and your team.

Message to a Resigning Colleague

Message to a Resigning Colleague due to Relocation

Dear [Colleague],

I was saddened to hear about your resignation, but I understand your reasons for leaving. Your dedication and hard work will truly be missed. I wish you all the best in your new endeavor.

Your departure presents a significant loss to our team. It is unfortunate that we will not have the opportunity to work together again. Your exceptional talent and expertise will be hard to replace. However, I am grateful for having had the chance to work alongside you.

Once again, I wish you all the success and happiness in your future endeavors. Please keep in touch.

Best Wishes,

[Your Name]

Message to a Resigning Colleague due to Health Reasons

Dear [Colleague],

It is with great sadness that I learned of your resignation. I understand that your decision is based on health concerns, and it is essential for you to prioritize your well-being. Your dedication to your work has not gone unnoticed, and we appreciate the effort you have put forth for our organization.

I understand that this must have been a difficult decision, but I fully support your decision to put your health first. Please take care of yourself and know that your presence will be missed.

Wishing you a speedy recovery and a healthy future.


[Your Name]

Message to a Resigning Colleague due to a Better Opportunity

Dear [Colleague],

I have recently learned of your resignation, and I am sorry to hear that you will be leaving our team. Though I am saddened by your departure, I am delighted to hear that you have been presented with an exceptional opportunity for growth and development in your career.

Your contributions to our team have been invaluable, and it will be challenging to fill the void your departure creates. However, I respect and support your decision, and I am proud of you for seizing this chance for advancement in your career.

I wish you all the best for the future ahead, and I am confident that you will excel in your new role. Keep in touch, and thank you for everything.

Best Regards,

[Your Name]

Message to a Resigning Colleague due to Personal Reasons

Dear [Colleague],

I am sorry to learn that you are resigning from our company due to personal reasons. Although I am saddened by your departure, I understand that sometimes, personal life can take precedence, and it is essential to preserve a balance with work commitments.

Your work ethic and presence will be missed as we move forward, and your departure will certainly create a noticeable void in our team. We appreciate your contributions to our company, and we respect your decision.

We wish you all the best, and if there is anything we can do to support you, please let us know. Your future endeavors have our best wishes.

Take care,

[Your Name]

Message to a Resigning Colleague Due to Retirement

Dear [Colleague],

It is with mixed emotions that I am writing this message. While I am saddened to hear of your retirement, I am pleased to celebrate your fantastic career and the positive impact you have had on our team and the company.

Your presence and leadership have been inspirational, and it is incredible to reflect on the milestone achievements you have attained over the years. It has been an honor to have worked with you closely, sharing industry knowledge and experience, and learning from your wisdom and expertise.

Your retirement marks the end of a fantastic era, but I hope it also marks the beginning of a long and fulfilling retirement for you. Our team will miss you dearly, but we are delighted to celebrate your remarkable contributions. May your retirement be filled with joy, adventure, and relaxation.

With sincere gratitude and admiration,

[Your Name]

Message to a Resigning Colleague due to Layoffs

Dear [Colleague],

I was disheartened to learn of your departure due to the recent company layoffs. Please know that our team is making every effort to ensure that we remain a strong and financially stable entity in the future. We are all feeling the impact of the recent changes.

Your contributions to our team have been considerable, and your work ethic and dedication have not gone unnoticed. You have helped make our team successful, and we are deeply appreciative of your efforts.

We will continue to hold you in high regard and wish you all the best as you navigate this challenging time. Please stay in touch.

Warm Regards,

[Your Name]

Message to a Resigning Colleague due to a Fulfilling Retirement

Dear [Colleague],

It was a happy-sad moment when I learned of your resignation last week. I’m sure you must be excited about your retirement and the opportunities that are in store for you. However, it’s not easy to see a great colleague go.

Your intelligence, engagement, and extensive business knowledge have been significant contributions to the team. Your positive attitude and team spirit are attributes that many of us admire and have endeavored to emulate during your time here.

While we will undoubtedly miss you, it’s heartwarming to think that you are moving on to a new phase of your life. We hope that your future is filled with all the things that you have dreamed of, and all the best wishes for a fulfilling retirement.


[Your Name]

Tips for Writing a Message to a Resigning Colleague

Resigning from a job can be a difficult decision for anyone to make. If one of your colleagues has made the decision to leave, it’s important to send them a thoughtful message that recognizes their contributions to the team and wishes them well in their future endeavors. Here are some tips for writing a message to a resigning colleague:

  • Start with a positive statement: Begin your message by acknowledging the contributions the colleague has made to the team. Thank them for their hard work and dedication, and be specific about the impact they’ve had on the team and the organization.
  • Express regret: Let your colleague know that their departure will be felt by the team. Share with them the positive aspects of their character and express how their absence will be a loss for the entire team.
  • Be gracious: Wish your colleague well in their new job or career path. Be kind and express your hopes for their future success.
  • Offer support: Let your colleague know that they can always count on your support and help in the future, even if they are no longer working with the team.
  • Avoid negative statements: Don’t make negative statements about the company or the team. Wish them well and express your gratitude for the time and effort they’ve put in the company.
  • Keep it concise: Keep your message brief and to the point. You want to communicate your message effectively, but you don’t want to overwhelm your colleague with a lengthy message that could be viewed as insincere.
  • Suggest staying in touch: If you have a good relationship with the colleague, suggest keeping in touch. You could share your contact details and express how you’d enjoy hearing about their future accomplishments.

Remember, a message to a resigning colleague is an opportunity to express your sincere appreciation, gratitude, and good wishes for the next chapter in their career. So, take some time to compose a message that is thoughtful, supportive, and encouraging.

FAQs about Message To A Resigning Colleague

What should I include in my message to a resigning colleague?

It’s important to express appreciation for their contributions, offer congratulations on their new opportunity, and discuss any transition plans or next steps if necessary.

How should I address the colleague in the message?

You can use their first name, but if you have a more formal relationship or work in a professional setting, using their last name and a formal title like “Ms. Smith” or “Dr. Jones” may be more appropriate.

Should I ask the colleague why they are leaving?

It’s generally not necessary or appropriate to ask why the colleague is leaving in the message. However, if they volunteer the information, you can express empathy and offer support.

What if I have mixed feelings about the colleague leaving?

It’s understandable to have mixed feelings about a colleague leaving. In your message, focus on the positive and express gratitude for their contributions, while offering support and wishing them well in their new role.

Should I make the message personal or professional?

It depends on your relationship with the colleague and the tone of your workplace culture. It’s okay to include a personal touch, such as mentioning a shared interest or giving a compliment, as long as it’s appropriate and professional.

What if I have to work with the colleague during their notice period?

If you will be working with the colleague during their notice period, make sure to discuss expectations, clarify any transition plans, and be supportive as they prepare to leave.

When should I send the message?

You should send the message as soon as possible after learning about the colleague’s resignation, ideally within a few days. This allows time for any necessary transition planning and ensures that they feel appreciated and valued.

Should I include contact information in the message?

If you will be keeping in touch with the colleague after they leave, it’s a good idea to include your contact information in the message so they can reach out to you if needed. Make sure to ask for permission before adding them to any professional social media networks, like LinkedIn.

Say goodbye with a smile

Hopefully, this message has reminded you that even in leaving, you can still make a meaningful contribution to a workplace. Remember, there’s always a way to show your gratitude without going overboard. As you move on to your next destination, share this message with others who may be preparing to resign too. At the end of the day, it’s not just about what you do, but how you do it. Thank you for reading, and please visit our blog again soon!