Hey there, folks! If you’ve stumbled upon this article, chances are you’re either thinking about resigning from your current job, or you’ve already made the decision to do so. Whatever your case may be, let me tell you that you’ve come to the right place.
In this article, we’re going to talk about something that might sound daunting at first, but I promise it’s not as scary as it seems – the resignation email with attached letter.
Now, I know what you might be thinking – why do I even need to send an email in the first place? Can’t I just talk to my boss in person, or over the phone? While those options are certainly available, sending an email can help you keep a record of your resignation, and it also allows you to be clear and concise about your decision.
But don’t worry, I’m not going to leave you hanging here. In fact, I’m going to provide you with examples of resignation emails with attached letters that you can use as a template, and edit as needed to fit your specific situation.
So whether you’re leaving your job on good terms or bad, whether you have a new opportunity lined up or not, sit back, relax, and let me guide you through the process of crafting the perfect resignation email with attached letter.
The Best Structure for Resignation Email With Attached Letter
Resigning from a job can be a nerve-wracking process and it’s important to do it right. When it comes to drafting a resignation email with an attached letter, it is crucial to have the correct structure that would help you convey your message in a professional and courteous manner. Below are some guidelines for structuring your resignation email with an attached letter:
Subject Line
Begin with a clear and concise subject line that explicitly states that you are resigning and identifies your name and position. For example, “Resignation – [Your Name and Position].”
Salutation
Start your email with a polite salutation such as “Dear [Manager’s Name]” or “Hi [Manager’s Name].” It is important to address your email to your immediate supervisor or the person responsible for handling resignations.
Opening Paragraph
Begin your email by stating that you have decided to resign from your position and indicate the effective date of your resignation. Use a pleasant tone and express gratitude for the opportunities you were given during your time in the company. It is essential to maintain a positive tone throughout your email.
Body Paragraph
Provide brief reasons for your resignation, but avoid criticism or negative comments. Emphasize that your departure is a personal decision and that you have enjoyed working at the company. If possible, offer to assist in the transition process or to help find a replacement.
Closing Paragraph
In your concluding paragraph, express gratitude once more and reiterate your readiness to help out during the transition. Provide your contact information for future reference and discuss the attached resignation letter. You can say, “Please find attached my resignation letter, which outlines my reasons for leaving and my final date of work.”
Closing
End your email with a polite closing salutation, such as “Thank you for your understanding and support” or “Sincerely.”
Overall, the best structure for a resignation email with an attached letter is one that is courteous and professional. Be honest, brief, and clear in your email, and be sure to follow up with a hard copy of your resignation letter. By following the above guidelines, you can resign from your job gracefully and maintain positive relations with your employer.
7 Samples of Resignation Email with Attached Letter
Resignation Letter Due to Relocation
Hi [Manager’s Name],
It is with a heavy heart that I send this email to formally announce my resignation as [position] effective [date]. As much as I want to stay and continue my work with the company, I must relocate due to personal reasons. It has been a great experience working with you and the team. Please know that I will always treasure the memories and lessons I gained from this company.
I have attached a resignation letter along with this email for your reference and for my formal resignation process. I will make sure that I will finish all my pending tasks before my departure date. I appreciate everything that you and the company have done for me.
Thank you and I wish you all the best.
Sincerely,
[Your Name]
Resignation Letter Due to Health Reasons
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my position as [position] effective [date]. This decision was not easy, but after much consideration, I have decided that it is best for my health and well-being. I have been experiencing some health issues that require me to take a break from work.
I apologize for any inconvenience this may cause. I have attached a resignation letter along with this email for your reference and for my formal resignation process. I will make sure to complete all of my outstanding tasks and will assist whomever you designate to complete the transition.
It has been a privilege to work with you and the team. I have learned so much from my time here and am grateful for the opportunities I was given. Please extend my gratitude to everyone in the company.
Thank you and take care.
Sincerely,
[Your Name]
Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [position] effective [date]. This is a difficult decision for me, but it is something that I must do due to personal reasons.
I have attached a resignation letter along with this email for your reference and for my formal resignation process. I will do my best to complete all of my responsibilities before my last day, and should you need any assistance in finding a suitable replacement, please feel free to let me know.
I would like to thank the company for giving me the opportunity to work with such a fantastic team. I am grateful for the experiences I have gained here and the skills I have developed. I appreciate all of the support extended to me during my time here.
Thank you so much and more power to the company.
Sincerely,
[Your Name]
Resignation Letter Due to Unhealthy Work Environment
Dear [Manager’s Name],
It is with a heavy heart that I inform you of my resignation as [position] effective [date]. The reason for my departure is solely due to the unhealthy work environment that I have experienced during my tenure here.
I have attached a resignation letter along with this email for your reference and for my formal resignation process. I will work to complete all of my tasks before my last day, and I am open to any suggestions on how to make the transition process as smooth as possible.
I want to thank the company for the opportunities it has provided me. It has been an honor to work with the team and contribute my skills to its growth. However, I can no longer work in an environment that is detrimental to my work and emotional well-being. I hope that this concern is taken seriously by the company management and that appropriate action can be taken.
Thank you for understanding my situation.
Sincerely,
[Your Name]
Resignation Letter Due to Pursuing Higher Education
Hi [Manager’s Name],
I am writing this email to inform you of my resignation as [position] effective [date]. The reason for my departure is that I have decided to pursue higher education opportunities, which will require me to leave my current position. I have been given an offer to enroll in a prestigious academic institution, and I feel the need to devote my time and energy to this exciting opportunity.
I have attached a resignation letter along with this email for your reference and for my formal resignation process. I will ensure that all my pending tasks are completed before my departure. If you need any assistance in finding a suitable replacement, please do not hesitate to contact me.
I would like to express my gratitude for the opportunities and experiences that this company has provided me. I have learned valuable skills and developed as a person from my time here. I am proud of being a part of [company name] and wish the company continued success.
Thank you and take care.
Sincerely,
[Your Name]
Resignation Letter Due to Retirement
Dear [Manager’s Name],
I am writing this email to express my intention to resign from my position as [position] effective [date], as I have decided to retire from the workforce. After working for [number of years] years in the company, it is time for me to take a well-deserved break and enjoy my retirement.
I have attached a resignation letter along with this email for your reference and for my formal resignation process. I will complete my remaining tasks before my last day, and I will help with the transition process in any way possible.
I want to thank the company for the opportunities that it has provided me over the years. I am grateful for the relationships I have built and the skills I have developed during my time here. I will cherish the memories and experiences I have gained from being a part of the company.
Sincerely,
[Your Name]
Resignation Letter Due to Better Job Offer
Dear [Manager’s Name],
I regret to inform you that I have decided to resign from my position as [position] effective [date]. The reason for my departure is that I have been given a better job offer from another company. It was not an easy decision to make, as I have enjoyed working with the team and the company, but I had to consider what is best for my career growth.
I have attached a resignation letter along with this email for your reference and for my formal resignation process. I will ensure that I complete all the pending tasks and assist in the transition process in any way possible.
I want to express my gratitude to the company for the opportunities given to me. I have learned a lot, met new friends, and grown in my career because of the company. I hope my resignation will not affect the company’s operation.
Thank you and best regards.
Sincerely,
[Your Name]
Tips for a Resignation Email with Attached Letter
Resigning from a job is never easy, and it requires a lot of thought and planning. Once you’ve made the hard decision to resign, the next step is to formally notify your employer with a resignation email, and attached letter. Here are some tips to help you draft a professional and respectful resignation email and letter:
- Include a clear subject line: Your resignation email subject line should clearly state your intention to resign, along with your name and the date you plan to leave. For example, “Resignation – John Doe – Last Day of Employment.”
- Be polite and professional: Start your email with a respectful and polite tone and address your manager or supervisor directly. Begin by thanking them for the opportunity to work for the company and highlight some of the positive aspects of your experience there.
- State your intention clearly: In the body of your email, clearly state that you are resigning from your position and provide specific details on when your last day of employment will be. Be sure to include any relevant details, such as outstanding projects you’re currently working on and any handover plans that you have.
- Include your attached letter: In your email, let your manager know that you have attached your resignation letter for their records. Your resignation letter should reiterate your intention to leave the company and provide additional information about your reason for resigning, if you feel comfortable doing so.
- Offer to help: In the spirit of being helpful and professional, close your email by offering to assist in making a smooth transition of your responsibilities to a new hire. This gesture will help show that you care about the company and your colleagues.
- Proofread and edit carefully: Before you hit send on your resignation email, double-check for any typos, grammatical errors, or information that needs to be revised. Be sure to read your email and attached letter aloud to ensure it reads well and conveys the right tone.
Resigning from a job is a significant life decision, and it’s important to handle it professionally and respectfully. By following these tips, you can ensure that your resignation email and attached letter are thoughtful, clear, and concise. Remember to stay positive and focus on expressing gratitude for the opportunity to work for the company while outlining your reasons for leaving.
Frequently Asked Questions about Resignation Email with Attached Letter
What is a resignation email with attached letter?
A resignation email with attached letter is a formal email used to resign from a particular job position. The email contains a resignation letter attached that specifies the reasons for the resignation and the effective date of the resignation.
What should be included in a resignation email with attached letter?
A resignation email with an attached letter should include the reason for leaving, the date of resignation, a summary of tasks, and any further information that the employer might need.
Can a resignation email with attached letter be used to resign from any job position?
A resignation email with an attached letter is suitable for resigning from any job position, including executive, managerial, or entry-level positions.
When should I send a resignation email with attached letter to my employer?
A resignation email with an attached letter should be sent to your employer at least two weeks before the effective date of the resignation.
What is the standard etiquette for writing a resignation email with attached letter?
The standard etiquette for writing a resignation email with an attached letter is to be respectful, professional, and to the point. Keep the tone courteous, and express gratitude for the opportunity to work at the company.
Do I need to give a reason for my resignation in the email or attached letter?
You do not need to give specific reasons for resigning in your email or resignation letter, but it is courteous to provide some indication. It’s encouraged that you keep the reasons for resignation in the letter concise and polite.
What happens after I send a resignation email with attached letter to my employer?
After you send a resignation email with an attached letter, your employer will review and acknowledge your resignation. You might be asked to complete a few final assignments before leaving or might be advised to serve a notice period if applicable.
Can I schedule an exit interview after sending my resignation email with attached letter?
Yes, you can schedule an exit interview after sending your resignation email with an attached letter. It can be a great way to provide feedback and suggestions before you leave the position and depart.
A Farewell for Now
And that’s all there is to it! You now know how to craft a professional resignation email that includes an attached resignation letter. Good luck in your next career move! Thank you for taking the time to read this article, and be sure to come back for more helpful advice in the future. Until next time!