If you’re reading this article, chances are that you’re considering the daunting task of writing a resignation letter – all the while including your annual leave entitlements! While it may feel like a grueling task, fret not! We’ve got you covered. In this article, we’ll take you through the ins and outs of crafting a resignation letter that factor in your hard-earned annual leave.
But before we dive in, let’s get one thing straight – we know how tough it is to resign from a job that you’ve grown attached to, which is why it’s important to make sure you do it right. Not to worry, you’re in good hands. We’ve compiled a range of examples that you can use and edit to your specific circumstances.
Whether you’re quitting to pursue your dreams, take a break, or start a new gig, we know that you’re looking to make your exit as seamless and professional as possible. Stay tuned and let’s make sure you’re well-equipped to navigate this tricky process.
The Best Structure for a Resignation Letter Including Annual Leave
Resigning from a job can be a tricky task, especially so when you are entitled to annual leave and you want to include it in your resignation letter. It is important to follow the right structure to ensure that your resignation letter is professional and polite. Here’s the best structure you can use for a resignation letter including annual leave:
The first paragraph should serve as an introduction where you start with a polite and respectful tone. Begin by addressing your recipient, their position and company name. Start by thanking them for the opportunity and explain that you have decided to resign.
In the following paragraph, you need to mention the effective date of your resignation. Make sure you provide at least two weeks’ notice period to ensure your employer time to find a replacement or transfer your responsibilities. You should also specify the date you will be using your annual leave entitlements.
The next paragraph should address the transition of your work to someone else. Start by informing your employer what you plan to do to ensure a smooth transition process. This may include providing training, organizing your files, or preparing any necessary documentation. By being specific, you show your willingness to take responsibility for the transition process.
The last paragraph should conclude your resignation letter by expressing your gratitude for the opportunity and work experience you have gained in the company. Offer your availability for any further discussions and reiterate your willingness to help with the transition process. A word of appreciation can make a good impression.
Finally, finish the letter formally with a closure. Make sure to include your name, signature, and contact information such as your phone number and email address. Thank the recipient once again and end your letter with a polite tone.
In conclusion, it is important to structure your resignation letter carefully especially if you are entitled to annual leave. A well-structured resignation letter can help maintain a good relationship with your employer for future, should you choose to come back to work for them. With the above structure, you can ensure that the resignation letter including annual leave is professional and respectful.
7 Samples of Resignation Letter Including Annual Leave
Sample 1: Pursuing Further Education
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position at [Company Name]. As per my contract, I will be taking my remaining annual leave entitlement beginning on [Date]. My last day of work will be [Date].
After much consideration, I have decided to pursue further education to advance my knowledge and skills in [Field]. This decision was not an easy one to make, but I am confident that it is the right move for my personal and professional growth.
I want to say thank you for the guidance and support you have provided to me in my time at the company. I have gained invaluable experience and skills that will serve me well in the future.
Thank you again for the opportunities you have given me, and please let me know if there is anything I can do to ensure a smooth transition for my replacement.
Sample 2: Starting a Family
Dear [Manager’s Name],
I am writing to notify you of my resignation from my role as [Job Title] at [Company Name]. As per my contract, I will be taking my remaining annual leave starting on [Date]. My final day of work will be [Date].
As much as I have enjoyed working at [Company Name], I have decided to pursue a new chapter in my life. I am expecting a child in the coming months and I want to dedicate my time and attention to raising my family.
I would like to thank you for the opportunities and support that [Company Name] has given me during my tenure. I am grateful for the knowledge and experience I gained while working here, and I have developed both personally and professionally during my time here.
Please let me know how I can ensure a smooth transition for the incoming employee, and I wish the company continued success in the future.
Sample 3: Relocation
Dear [Manager’s Name],
I am writing to tender my resignation as [Job Title] at [Company Name]. With immediate effect, I will be utilizing my remaining annual leave entitlement. My last day of work will be [Date].
It is with mixed emotions that I resign, but the purpose of this decision is because I have to relocate to [New City/Country]. The move has been necessitated by personal circumstances, and it has been a really tough decision to make, but I have to take this step if I must remain close to my family.
I am extremely grateful for all that I have learned and achieved during my time at [Company Name], and the experience will always be treasured. I am also grateful for the assistance, guidance, and encouragement that I have been given throughout my time here, for which I am very grateful.
I am confident that the company will continue its success, and I would like to thank you again for considering my resignation with goodwill and understanding. I trust that everything will be handled efficiently in my absence and rest assured that I will always cherish my memories at [Company Name].
Sample 4: Health Reasons
Dear [Manager’s Name],
I am writing to tender my resignation from my position as [Job Title] at [Company Name]. I will be utilizing my remaining annual leave entitlement starting on [Date], after which my last day of work will be [Date].
It is with a heavy heart that I am resigning from my position due to health issues that have been affecting me for some time now. Due to my current condition, I have concluded that stepping away from the office is necessary for me to give my health the attention it deserves.
My years at [Company Name] have been wonderful and fulfilling, and I am grateful for the excellent support and opportunities that I received throughout. It is not without regret that I have decided to cut short my employment with the company, but I am doing so to focus on my recovery and wellbeing.
Thank you very much for all the help, guidance, and patience that you have extended to me during my time at the company, and I would appreciate any assistance that you could provide in ensuring a smooth and seamless transition for my replacement.
Sample 5: Business Failure
Dear [Manager’s Name],
I am writing to inform you of my resignation as [Job Title] at [Company Name], starting today. As per the terms of my contract, I will be utilizing my outstanding annual leave entitlement. Following this, my last working day will be [Date].
This decision emanates from a sudden shock of the collapse of my business, which would take a while to get back on track. This means that I need to reconstruct my portfolio to recover financially, and hence, I will not continue working for the company.
I would like to take this opportunity to express my gratitude for the support, training, and guidance that I have received from you throughout my time at [Company Name]. I value the knowledge and experience that I have gained while working under your leadership, and it has been a pleasure to work alongside such a team of professionals.
Please let me know who will take over my duties once I take my leave, and I wish everyone at the company well in the future.
Sample 6: A Better Opportunity
Dear [Manager’s Name],
I am writing to announce my resignation from my position as [Job Title] at [Company Name]. I will be taking my accrued annual leave entitlement beginning on [Date], which will be my final day of work.
A desirable employment opportunity has come my way, and after much consideration, I’ve decided to seize it. The role presents a new and exciting challenge to me, and it is aligned with my career goals and aspirations.
It is with mixed emotions that I leave such an incredible company like [Company Name]. I am grateful for the opportunities I’ve had to advance my skills and abilities through training and work experience. It is also my privilege to have been part of such an exceptional team of professionals, and I would like to thank you for the encouragement, support, and guidance I’ve had while working under your leadership.
Thank you so much for your understanding, and I look forward to hearing from you soon.
Sample 7: Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation as [Job Title] at [Company Name]. I will be using up my remaining annual leave starting from [Date], and my last day of work will be [Date].
Unfortunately, some personal circumstances have arisen that necessitate that I make this difficult decision one that I could not avoid. I am grateful for the opportunities that the role provided me to learn and grow professionally and to be part of a strong and supportive team at the company.
I would like to personally thank you, too, for supporting me throughout my time here and for all the guidance, support, and assistance. Thank you for the trust and confidence you have shown me.
Please let me know how I can assist with ensuring a smooth running of the department in my absence, and I wish you and the company continued success going forward.
Tips for Writing a Resignation Letter Including Annual Leave
Resigning from your job can be a daunting prospect, especially when it comes to navigating the issue of annual leave entitlements. Here are some tips to help you write a resignation letter that includes your annual leave:
1. Check your employment contract: Before you write your resignation letter, check your employment contract to see what your employer’s policy is on annual leave entitlements. This will give you a clearer idea of what you are entitled to and how much notice you need to give in order to take your leave.
2. Be clear and concise: Your resignation letter should be clear and to the point. Be upfront about the fact that you want to take your annual leave entitlement before your final day of work. This will help avoid any confusion or misunderstandings.
3. Specify the dates: In your resignation letter, specify the dates that you intend to take your annual leave. This will help your employer to plan ahead and make arrangements for your replacement.
4. Request payment: If you have any accrued annual leave that you haven’t taken, be sure to request payment for it in your resignation letter. Your employer may not be obligated to pay you for unused leave, but it doesn’t hurt to ask.
5. Follow proper procedure: Make sure you follow your employer’s procedures for resigning and taking annual leave. This may involve giving a certain amount of notice or filling out specific forms. Failing to follow the proper procedures could result in delays or problems with payment.
Remember, your resignation letter is an important document that helps to formalize your departure from your job. Make sure you take the time to write it carefully and follow all necessary procedures to ensure a smooth and hassle-free transition.
Resignation Letter Including Annual Leave FAQs
What should be included in a resignation letter with annual leave?
A resignation letter with annual leave should include your intention to resign, your last day of work, and any remaining annual leave entitlements that you would like to take before leaving your job.
Can you use your annual leave as notice period when resigning?
Yes, you can use your annual leave as notice period when resigning. However, you need to have enough annual leave to cover your entire notice period.
What happens to unused annual leave when you resign?
Unused annual leave when you resign is usually paid out as part of your final pay. Be sure to check your employment contract or relevant policies to determine the exact process for your workplace.
Can the employer refuse to pay annual leave when you resign?
No, the employer cannot refuse to pay annual leave when you resign. This is because annual leave is considered a form of wage and is entitled to be paid out by law.
How much notice should you give when resigning with annual leave?
It is best practice to provide the standard notice period outlined in your employment contract. If you plan to use some of your annual leave as notice, be sure to discuss this with your employer and come to an agreement on timing.
Can the employer deduct annual leave from your payout if you resign without notice?
Yes, the employer may deduct annual leave from your payout if you resign without notice. This is because adequate notice is required by law and an employer may seek to recover any damages caused by a sudden departure.
Can you request to take annual leave between giving notice and leaving?
Yes, you can request to take annual leave between giving notice and leaving. However, it is up to your employer to approve or deny your request based on the needs of the business.
Is it necessary to give a reason for taking annual leave when resigning?
No, it is not necessary to give a reason for taking annual leave when resigning. This information can be included in your resignation letter if you like, but it is not required.
Goodbye (for now)!
So that’s it, folks. I hope this article provided you with some clarity on how to deal with annual leave days when writing a resignation letter. Remember, honesty is always the best policy, and the more open and transparent you are, the better things will turn out for you in the long run. Finally, I want to thank you for taking the time to read this article, and I hope you’ll come back soon for more great content. Until then, take care and keep hustling!